The Audit Services Contract is a master contract. By means of secondary Task Order RFP (TORFP) competition, the ASC Master Contractors in good standing at the time of each TORFP’s release date compete for the applicable Task Order award (TOA) by submitting their Task Order Proposals (TOPs) by a specific due date and time. Their TOP submissions are divided into a Technical submission and a Financial Submission. The DBM Contract Manager receives all TOPs and provides an initial review of the Technical submissions. Technical submissions are then forwarded to the Agency’s designated Task Order Manager (TOM). The TOM is the responsible party who coordinates his/her Agency’s evaluation team with the aid of the DBM Contract Manager.
The TOM and the rest of the Evaluation Team must follow standards set forth in the TORFP to evaluate the TOPs. Once a decision has been reached for the technical merit of each of the Master Contractors’ technical submissions, the evaluation team members then review each of the Master Contractors’ financial submissions. A recommendation is then reached as to the most advantageous offer for the State.
The Agency then provides for the ADPICS entry. Once approved by the DBM Contract Manager, the DBM Contract Manager then coordinates and provides: the notification to the potential Master Contractor awardee, the Task Order Agreement (TOA), an initial Notice-To-Proceed (NTP), and the official TOA award notice to all the Master Contractors who provided TOPs.
Approximately two weeks after award notice, the Agency’s TOM and team then hold a TOA Kick-Off Meeting. The TOM is responsible for the contract management of the TOA audit services work. The TOM coordinates with the TOA-Master Contractor’s Contract Representative. Each TOA has a specified duration (period of performance), scope, Minority Business Enterprise (MBE) participation goal and reporting requirements, and a Not-To-Exceed price. None of these elements can be changed or removed without the DBM Contract Manager’s prior written approval. The Master Contractor and its MBE subcontractor(s) provide the TOM with monthly MBE reports. The TOM is responsible for ensuring the actual MBE participation achieved by the TOA-Master Contractor is entered each month into ADPICS.
Approximately three weeks after a TOA project's completion, the Agency’s TOM completes the Agency Feedback Form and submits it to the DBM Contract Manager.
The steps for preparing, selecting and awarding work for the DBM’s Audit Services Contract are provided in the Task Order Process links box at right. Actual details of any specific TORFP may vary, but should follow these general procedures. Any questions should be directed to the DBM Contract Management Office (CMO). The DBM Contract Manager/Procurement Officer is:
Department of Budget & Management
45 Calvert Street, Room 134
Annapolis, MD 21401