General Details Regarding Discussions: The Discussions held with each proposing MC usually last approximately 1 ½ hours. The Discussion shall only be upon the Technical Proposal. No financial information can be discussed at this phase. The meeting is chaired by the TOM/PO with the whole Evaluation Team attending. The Agency gives a brief overview of their needs. The MC is then given approximately 20 minutes to describe their Technical proposal offer. Then an open, friendly discussion with both parties asking and answering questions proceeds. No questions and answers can be given on any other MC’s TOP. The outcome of the Discussion should be that all inconsistencies are clarified and that both parties have a very good understanding of the other’s position.
The MC must submit in writing any final outcome(s) different than their original proposed technical solution to both the TOM/PO and the DBM Contract Manager. If the MC should win the Task Order Agreement (TOA) award, this submission will become a part of its overall Technical TOP submission, which is a part of its TOA.
Typically, there will be a Best and Final Offer (BAFO) request towards the end of the whole evaluation process. For a BAFO request, the MC will have the opportunity then to submit a revised Financial Offer that reflects any change made to its Technical TOP.
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