SPS Roles
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 SPS Roles

SPS provides benefits to the State of Maryland, but you need to know how to use the system. Without understanding what is expected or learning how to perform necessary tasks, HR functions (such as making sure that job roles are filled and employees get paid) won’t get done.

All Manager Self Service (MSS) and Employee Self Service (ESS) training can be found on The HUB or here on this site. If you cannot access The HUB because you are a Seasonal Contractual, Contingent Worker or a CPB Independent employee, then click here to view the training videos​.

Find your Role

Some employees may have additional roles in the Workday system, particularly in Human Resources. Your security role dictates what data you have access to, as well as what kind of SPS tasks you will be expected to perform for your agency. If you are not sure what your security role is, you can find out below.

Type in your first and last name and click "Search": all job roles that you have been assigned to will be displayed below.

Note that you may have more than one security role designation. If your name does not appear after searching, it means that you do not have a security role designation in Workday. If you feel this is incorrect, please contact your HR O​ffice.

 

Search Box:

Appointing Authority Partner

 

Review and approve personnel transactions.

Required training​::
SPS-HCM-101H Workday Fundamentals for HR Users
SPS-BPF-201 Approving, Reviewing, and Receiving Notifications in Your Inbox SPS-BPF-202 Delegate a Task Your Inbox
SPS-BPF-203 Delegate the Initiation of a Business Process
SPS-BPF-204 Update or Cancel a Delegation Request

Benefits Administrator

 

Create and maintain all employee benefits data.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users

Agency Benefits Coordinator

 
Phase I: View employee data to assist with employee benefits activities outside of SPS.

Required training:
SPS-HCM-1010 Workday Navigation Basics

Budget Administrator

 

Review and approve new positions; freeze positions; review and approve Hiring Freeze Exception Requests.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users
SPS-BPF-201 Approving, Reviewing, and Receiving Notifications in Your Inbox SPS-BPF-202 Delegate a Task Your Inbox
SPS-BPF-203 Delegate the Initiation of a Business Process
SPS-BPF-204 Update or Cancel a Delegation Request

Budget and Finance Partner

 

Review and approve personnel transactions that have some impact on agency budget.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users
SPS-BPF-201 Approving, Reviewing, and Receiving Notifications in Your Inbox SPS-BPF-202 Delegate a Task Your Inbox
SPS-BPF-203 Delegate the Initiation of a Business Process
SPS-BPF-204 Update or Cancel a Delegation Request

Central Benefits Partner

 

Phase I: View employee data to assist with employee benefits activities outside of SPS.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users

Central Class Analyst

 

Review and approve classification requests.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users
SPS-POS-204 Freeze/Unfreeze a Position
SPS-REP-201 Reporting and Inquiry in Workday for DBM Users
SPS-BPF-202 Delegate a Task Your Inbox
SPS-BPF-203 Delegate the Initiation of a Business Process
SPS-BPF-204 Update or Cancel a Delegation Request

Central Class Partner

 

Review and approve classification requests.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users
SPS-POS-204 Freeze/Unfreeze a Position
SPS-REP-201 Reporting and Inquiry in Workday for DBM Users
SPS-BPF-202 Delegate a Task Your Inbox
SPS-BPF-203 Delegate the Initiation of a Business Process
SPS-BPF-204 Update or Cancel a Delegation Request

Central Class Support Staff

 

Review classification information.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users
SPS-POS-204 Freeze/Unfreeze a Position
SPS-REP-201 Reporting and Inquiry in Workday for DBM Users
SPS-BPF-202 Delegate a Task Your Inbox
SPS-BPF-203 Delegate the Initiation of a Business Process
SPS-BPF-204 Update or Cancel a Delegation Request

Central HR Partner

 

Review and report on employee and position data.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users
SPS-POS-201 Processing Personnel Transactions In Workday
SPS-BPF-202 Delegate a Task Your Inbox
SPS-BPF-203 Delegate the Initiation of a Business Process
SPS-BPF-204 Update or Cancel a Delegation Request

Central Recruitment Partner

 

Review and approve hiring outside of Guidelines.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users
SPS-BPF-201 Approving, Reviewing, and Receiving Notifications in Your Inbox

Compensation Administrator

 

Create all the compensation setup data regardless of organization; examples include grades, pay structures, elements, programs, plans, and rules.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users

Compensation Partner

 

Review and approve salary action outside of Guidelines.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users
SPS-REP-201 Reporting and Inquiry in Workday for DBM Users
SPS-CMP-201 Request Compensation Change for DBM Classification and Salary Division

Contingent Workers (Contractor)

 

Receive notifications through business processes regarding employee changes that affect timekeeping.

Required training:
SPS-ESS-101 Manage Your Personal Profile
SPS-ESS-201 Change Personal Contact Information
SPS-ESS-202 Change Emergency Contact Information
SPS-ESS-203 Change Your Legal Name
SPS-ESS-204 Change Your Preferred Name
SPS-ESS-205 Change Personal Information
SPS-ESS-206 Change Your Photo
SPS-ESS-207 Manage Certifications
SPS-ESS-209 Manage Education History
SPS-ESS-210 Manage External Job History
SPS-ESS-211 Manage Languages
SPS-ESS-212 Manage Work Experience
SPS-ESS-217 Complete Onboarding Tasks
SPS-ESS-217 Complete Onboarding Tasks

CPB Reviewing Partner

 

CPB Staff access to acting capacity and other payroll related data.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users

DBM Central Partner

 

View and report on employee and position data.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users
SPS-REP-201 Reporting and Inquiry in Workday for DBM Users

DBM OPSB Executive Direction

 

Access to reportable information for SPMS.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users

Employee

 

Receive notifications through business processes regarding employee changes that affect timekeeping.

Required training:
SPS-ESS-101 Manage Your Personal Profile
SPS-ESS-201 Change Personal Contact Information
SPS-ESS-202 Change Emergency Contact Information
SPS-ESS-203 Change Your Legal Name
SPS-ESS-204 Change Your Preferred Name
SPS-ESS-205 Change Personal Information
SPS-ESS-206 Change Your Photo
SPS-ESS-207 Manage Certifications
SPS-ESS-209 Manage Education History
SPS-ESS-210 Manage External Job History
SPS-ESS-211 Manage Languages
SPS-ESS-212 Manage Work Experience
SPS-ESS-217 Complete Onboarding Tasks

Executive Manager

 

Report data and dashboard access for Executive Management positions.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users
SPS-REP-202 Workday Executive Dashboards (Job Aid Only)

HR Coordinator

 

Initiate agency personnel transactions, views employee and position data.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users
SPS-POS-201 Processing Personnel Transactions In Workday

HR Coordinator-CPBI

 

Initiate agency personnel transactions, view employee and position data for CPB Independent agencies.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users
SPS-POS-201 Processing Personnel Transactions In Workday

HR Liaison

 

View and report on employee and position data.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users

HR Partner

 

Provide overall agency HR Administration, including review and approval of personnel transactions.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users
SPS-POS-201 Processing Personnel Transactions In Workday
SPS-BPF-201 Approving, Reviewing, and Receiving Notifications in Your Inbox SPS-BPF-202 Delegate a Task Your Inbox
SPS-BPF-203 Delegate the Initiation of a Business Process
SPS-BPF-204 Update or Cancel a Delegation Request

Manager

 

Acts as a manager, can view team data, can initiate resignations for team members.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users
SPS-POS-205 Terminate a Worker
SPS-MSS-201 View Worker Information
SPS-MSS-202 View or Print an Org Chart
SPS-BPF-202 Delegate a Task Your Inbox
SPS-BPF-203 Delegate the Initiation of a Business Process
SPS-BPF-204 Update or Cancel a Delegation Request

Matrix HR Liaison

 

View OAG and Agency Head positions assigned to their agency. This role will not take actions on the matrixed employees or positions.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users

Matrix Manager - OAG and others

 

Agency managers who supervise members of the Agency Head and OAG. This role will not take actions on the matrixed employees or positions.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users

Organization Partner

 

Processes reorganizations for agency positions.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users

Payroll Partner

 

Receive notifications through business processes regarding employee changes that affect payroll.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users

Recruiter

 

Review of data to provide JobAps assistance.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users

Retiree Partner

 

Receive notification of intent to retire and provide retirement information and assistance to agency personnel.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users
SPS-POS-207 Add Retiree Status
SPS-BPF-202 Delegate a Task Your Inbox
SPS-BPF-203 Delegate the Initiation of a Business Process
SPS-BPF-204 Update or Cancel a Delegation Request

Reviewing Partner

 

Phase I: View employee data to assist with benefits activities outside of SPS.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users
SPS-REP-201 Reporting and Inquiry in Workday for DBM Users

Timekeeper

 

Receive notifications through business processes regarding employee changes that affect timekeeping.

Required training:
SPS-HCM-101H Workday Fundamentals for HR Users

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