Unit E and G Reimbursement

The up to $500 tuition or training reimbursement that was made available to employees in bargaining units E and G in Fiscal Year 2018 has been extended through December 31, 2020.  As a result, employees in these bargaining units will receive up to a $500 tuition or training reimbursement for job-related classes or training. The $500.reimbursement may be used in smaller increments for classes or training until the $500 maximum is reached.  Any costs in excess of the $500 must be paid by the employee or the agency if a prior agreement exists in conjunction with the agency’s existing tuition reimbursement program.  This opportunity is in addition to any other tuition reimbursement program that may be in effect in an agency. 

In order to be entitled to receive reimbursement, an eligible employee must submit a request for approval to take the training, along with a copy of the course description to the employee’s Human Resources (HR) Director no later than 15 days prior to the training. 

The HR Director or his or her designee will determine whether the class or training is deemed job-related, and therefore, eligible for reimbursement.  If the HR Director or designee determines that the class or training is not job related, the employee may seek reconsideration of this decision by submitting the request to Cynthia Kollner, Executive Director of the Office of Personnel Services and Benefits, Department of Budget and Management.

Once the employee receives approval to take the class or training, in order to receive reimbursement, the employee must submit documentation showing: 

1) the satisfactory completion of the course or training, which must have occurred during the period of July 1, 2017 through June 30, 2020;  

and 

2) an original receipt from the entity providing the training clearly showing the cost for the class or training and establishing that the cost for the class or training was paid in full. 

Satisfactory completion is deemed a C or better for graded classes or a “pass” for pass/fail classes. 

Requests for reimbursement must be submitted to the appropriate agency fiscal officers no later than 30 days after the completion of the class.  Unless your agency has a specific form for reimbursements of this nature, it is recommended that an eligible employee submit a State of Maryland Expense Account form, along with the pertinent documentation.  Should you have questions concerning the program, please direct those questions or concerns to your HR Director.​

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