HR ​

​Time

Benefits ​

Reports ​

​The Statewide Personnel System (SPS) tool, Workday, automates many of the procedures and practices of your agency’s personnel transactions.

​This page contains Job Aids and Videos to assist you in performing various functions in Workday. For day-to-day HR transactions, use the Job Aids found on this page for assistance, NOT the guide used during training. You can also find answers to questions fellow HR staff have asked about being new to SPS and using Workday for HR.

SPS Workday HR User Groups are held monthly by the DBM Shared Services team. The User Group is your opportunity to learn about enhancements and changes to the Workday tool. Below are the User Group notes from previous meetings.

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Archives

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​Tools and Templates

To download any file below, right click on the link and choose "Save Target as" in Internet Explorer OR "Save link as" if you are using Chrome.

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​Recorded Webinars​

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 ​HR Policies and Presentations

 

 COVID-19 Information

The SPS team creates a variety of resources to assist HR Users in processing transactions in Workday. Please see the types of resources available and choose the appropriate aid:

Job Aid: In-depth, step by step guide that includes details about the process, regulations that govern the process, and helpful hints and information that may be relevant when completing a specific transaction; intended as a guide and informational resource for HR personnel.

Quick Guide: Shortened step by step guide that includes directions on how to complete a specific transaction; intended as a shortened guide or possibly a subset of a Job Aid for HR personnel to complete a specific operation.

FAQ: In-depth overview of information from the Shared Services team that includes important points, helpful tidbits and links to helpful resources that correlate with the given information.

Reference: Informational resources meant to provide key details on processes that agencies may not complete themselves; a deeper look into various procedures for a better understanding of the SPS system.

 Creating and Managing Positions

​ Contractual Employees

 ​Employee Data Maintenance

• ​​Retro Compensation Process Demonstration
  
• ​​Reference: Retro Com​pensation Guide​
  
• Job Aid: Request Compensation Change for an Employee​ 8/31/23​
• Job Aid: Request One-Time Payment - 5/2/22​​​
• ​Reference: Cash in Lieu of Comp​
  
• Quick Guide: Acting Pay​
• ​Quick Guide: Stipend Employee
• ​Reference: Error-Alert for Salary Schedule​​​
• FAQ: Shared Services Compensation Training​
  
• ​Enter Bilingual Pay for an Employee
• ​Quick Guide: SPMS Employee Pay Equity Audit​​​

Performance Reviews & Disciplinary Actions

Reports

• ​Report Instructions​​
  
• SPMS Position Description (MS-22) for Worker(s)
• SPMS Find Workers Report (VIDEO) - 1/27/15
• SPMS View All Positions (VIDEO) - 1/27/15​​​
• Running a Report in SPS
  

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 SPS Timekeeping Reports Webinars​

​Topic	Audience​	​Duration	Date / Time​	​​Presentations
​​Time and Payroll Reports	​HRCs, Timekeepers, Payroll Partners	​1 Hour	​6/1/16 – 10:00 am​	​

Recorded Webinars​

Finding and Running Reports in SPS Workday (Video)

Finding and Running Reports in SPS Workday (Job Aid)