1. A position description should be written in such a manner as to show the actual purpose of the internship, any advisor involved and any interaction the intern would have with State resources. All offices and administrations employing interns should monitor interns' assignments and provide the proper guidance and support necessary to promote their growth and development. It is important to designate a supervisor who is committed to the intern's success, to serve as a supervisor, mentor and teacher.
2. A Memorandum of Understanding provided by Maryland State government on letterhead should be reviewed and signed by the intern, high school/college/university, agency program supervisor or agency department/division head. The Memorandum of Understanding provides for role responsibilities and is considered a commitment between all parties involved.
3. A written internship description should be submitted to all parties involved. Blank Position Description for Internships
4. Work Assignments should be related both to Maryland State government operations and the intern’s course of study. Assignments should be determined following careful consideration of each intern’s skills, knowledge, and experience.
Changes in assignment should be documented for several reasons:
• To keep the student and high school or college/university current with assignments, since almost always the assignments will be related to the credit for the internship;
• New goal dates should be determined and any specific training needed for the new assignment should apply;
• To support student/agency accomplishments of the internship;
• To provide feedback, should the internship be repeated another semester for a different student.
5. The Hiring Manager or Agency Internship Lead should be aware if there are any student advisors or school requirements. Furthermore, the sponsoring agency and the high school/college/university should agree to comply with each other’s rules, regulations and guidelines.
6. The key to a successful internship is communication between both parties. An effective method is to establish clear goals and objectives during orientation. Set weekly or bi-weekly meetings to review progress and provide regular and on-going feedback on both sides. The main focus will be to develop a working relationship of confidentiality and trust with the intern and to guide him/her to complete a successful internship with the Maryland State government.
7. Review and sign the intern’s Weekly Time Sheet. If applicable, notify the high school/college/university or faculty advisor for any unsatisfactory performance. Internship Time Sheet
8. Provide a variety of learning experiences such as: training, meetings, conferences and events.
9. Establish an internship orientation checklist for your agency prior to your intern starting. Orientation Checklist
10. At the end of the internship, a formal exit interview and evaluation process should be completed between the agency and intern.
11. Complete any high school/college/university evaluation process.