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About Workday

About Workday

 

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 SPS For Managers

A Manager in Workday is defined as a person with one or more direct reports. Employees logged into SPS Workday with the role of Manager or Supervisor will have additional security access, worklets, and business processes compared to the people with the basic role of Employee. These differences will give Managers or Supervisors access to information about their direct reports, such as the ability to view employee’s job details, review and approve time sheets and time off, view their team’s time off calendar, leave balances, etc..
 
Managers will have the ability to:
  • Submit their own timesheets for approval
  • Submit their own time off request for approval
  • Review and approve the timesheets of direct staff
  • Review and approve the timesheets of the staff of a subordinate Manager(s) (as the Manager’s Manager)
  • Review, Approve, Send Back or Deny Leave Requests for future dates
  • View Team Time Off Calendar
  • Add Bilingual Pay, On-Call Pay and/or Shift Differential Pay for their team (For Agencies where it is applicable)

As you explore Workday, you should familiarize yourself with your Inbox, Worker Profile, and Team Directory. Below there is information on: online training, commons tasks and Job Aids to help get you started.

 

User ID

 

​Log in with your SPS Employee ID that starts with a “W”. If you don’t have your SPS Employee ID, log in to POSC. Once in POSC, click “View SPS Employee ID.” Make note of your SPS Employee ID, also called your “W number.”

Workday Password Configuration

 

Enter​ ​Capital first letter of first name
​Enter ​Lower case first letter of last name
​Enter 4 digit birth year
​Enter ​Last 4 digits of social security number
​Enter ‘$’ Special character found by using shift key and selecting number 4 above the letter ‘E’ on the  keyboard​

 

Common Tasks in Timekeeping for Managers

workday inbox 

Inbox

Use the Inbox to access tasks that require their attention such as:
“To Dos” sent to employee’s when time has been submitted on their behalf.

workday inbox 

Report and Online Inquiry

Approvers can view details about an employees reported time (e.g., weekly timesheets, overtime, shift differentials) and leave (e.g., vacation, sick, leave of absence, leave balances) in Workday.

workday inbox 

Team Time Off (Manager / Supervisor ONLY)

Managers/Supervisors can use the Team Time Off to take actions on and view information about their direct reports leave, such as entering and correcting time off or viewing employees on leave.

workday inbox 

My Team (Manager / Supervisor ONLY)

Managers/Supervisors can use the My Team to view information about their direct reports such as organization chart and employee profiles.

 

Job Aids

workday inbox 
       Logging Into Workday
workday inbox 

      Navigating in Workday

workday inbox 

      Viewing and Updating Your Worker Profile

  

                            Reviewing and Approving Time

 workday inbox