(Accessible Version)

Welcome to the SPS for Employees page. As a State Employee you have the ability to view your own information in Workday. The SPS provides Human Resources*, Time and Payroll*, and Employee Benefits* services to State employees. Depending on your agency, institution, or type of employment, you will use the SPS for certain services.

As you explore Workday, you should familiarize yourself with your Inbox, Profile, Team Directory. Below there are a series of Job Aids to help get you started.

* May not apply to all employees​

Department of Public Safety and Correctional Services Employees - ONLY

• How to read your paycheck (8/80 Employees) (PDF)

Job Aids

Logging Into Workday

• SPS Access (PDF)
• Reset Your Password (PDF)

Navigating in Workday

• SPS Basic Navigation (PDF)
• Quick Access/Shortcuts (PDF)

Employee Onboarding Help

• Quick Guide - Onboarding Employee (PDF)

Viewing and Updating Your Worker Profile

• Manage Your Personal Information (Video) - 5/7/15
• Change Legal Name (PDF) (Video) - 5/7/15
• Change Preferred Name (PDF) (Video) - 5/7/15
• Change Personal Contact Information (PDF) (Video) - 5/7/15
• Change Emergency Contact Information (PDF) (Video) - 5/7/15
• Change Personal Information (PDF) (Video) - 5/7/15
• Change Your Photo (PDF) (Video) - 5/7/15
• Manage Certifications (PDF) (Video) - 7/15/15
• Manage Education History (PDF) (Video) - 7/15/15
• Manage External Job History (PDF) (Video) - 7/15/15
• Manage Languages (PDF) (Video) - 7/15/15
• Manage Work Experience (PDF) (Video) - 7/15/15
• Complete Onboarding Tasks (PDF) (Video) - 7/15/15
• View your Job History (PDF) (Video) - 5/7/15
• View your Compensation (PDF) (Video) - 7/15/15
• View Your Increment Date (PDF) (Video) - 7/15/15

Benefits

• View your Employee and Dependent Benefits Information (PDF)
• View and Manage your Benefits Documentation (PDF)
• How to Access Enrollment Events from Your Inbox (PDF)
• Initiate a Life Event (PDF)
• Change Benefits for Life Event (PDF)
• Change Benefits Elections (PDF)

Time Entry

• Quick Guide - Time Management Hub (PDF)
• Workday Timesheet Overview (PDF) (Video)
• Report Time - Exempt Employees (PDF)
• Report Time - Non-Exempt Employees (PDF)
• Report Time - Compressed or Modified Schedule Employees (PDF)
• Report Time - Employees with Multiple Positions (PDF)
• Report Time - Shift Eligible Employees (PDF)
• Report Time - 3rd Shift Employees (PDF)
• Report Time - Emergency Closings (PDF)
• Elect Comp Time in Lieu of Cash Overtime - Non-Exempt Employees ONLY (PDF)
• Use Comp Time Earned in the Same Week or Pay Period - Exempt Employee (PDF)
• Enter On Call Hours (DHMH Only) (PDF)
• Submit Time (PDF) (Video)
• View My Time by Week (PDF)
• View My Calendar (PDF)

Time Off

• Workday Request Absence (Time Off) Process (Video)
• Request Partial or Full Days Off (from Timesheet) - 3rd Shift Employees Only (PDF)
• Request Absence for a Future Pay Period (PDF)
• Request a Pre-Scheduled Holiday - 24/7 Employees ONLY (PDF)
• View Absence (Time Off) Request and Balances (PDF)
• View Absense (Time Off & Leave) by Period (PDF)
• View Carryover Balances (PDF)

Correcting Time Entry and Time Off

• Correct Time Reported on the Timesheet (PDF) (Video)
• Manage Absence (Cancel or Correct Time Off) (PDF) (Video)
• Access an Item Sent Back To You for Corrections (PDF)

Customer Service Training for non HUB users Only

• MDTRN - Customer Service Training for State Government - 6/20/18

Bullying in the Workplace Policy Training for non HUB users Only

• MDTRN - Bullying in the Workplace - Non Managers/Supervisors Training (PDF)
• MDTRN - Bullying in the Workplace - Training for Supervisors and Managers (PDF)