What is a tenant?
A tenant is any application that requires its own secure computing environment. Each Workday customer has their own secure tenant that only they can access. This architecture allows Workday to make system updates remotely. As a software-as-a-service (SaaS) provider, Workday employs a multi-tenant architecture, meaning a single instance of the application serves multiple customers.
What is “multi-tenancy”?
Multi-tenancy, a key feature of Workday, enables all customers to experience the full spectrum of Workday functionality through one application server. Each Workday customer’s tenant is logically isolated with their own data and configuration, but physically integrated on the same operating system. Multi-tenancy allows for cost savings by consolidating IT resources without compromising individual tenants’ security, and reduces energy consumption and use computing resources more efficiently.
What are Worktags?
Worktags classify transactions for external reporting. They can be assigned to any business event that generates a financial update, such as a time entry or payroll transaction etc. Some will be required; others will be optional.
How are Worktags used in Workday?
Worktags can be selected by the user or default automatically based on the user's profile or other worktags. When determining applicable worktags, the following elements must be considered: Reporting (External and Management); Usability; and Security.
What is a business process?
A business process is a set of tasks that people initiate, act upon and complete in order to accomplish a desired business objective. Once a business process is initiated, Workday routes the tasks to the responsible roles (users who are capable of completing the tasks based on their membership in security groups) and enforces security and business rules throughout the business process.
Who can initiate a business process?
Initiation of a business process is dictated by the person’s security role in the system. Any user with the appropriate role can initiate a business process. Any employee can initiate an Employee Self Service (ESS) business process (i.e. Edit Emergency Contact Info business process).
What is a Supervisory Organization in Workday?
Supervisory Organizations group employees into a management hierarchy and are a required foundation for Workday. They provide the structure for how business processes are enabled, who reports to whom, and to whom time entry, time off requests, and overtime submissions are routed and who is responsible for the approval of these requests.
What is the purpose of roles?
Roles determine what you can see and what you can do in Workday, provide individuals access to appropriate data within the assigned organizational structure, and determine functional responsibilities and routing of actions in a business process.
Who will be assigned a role?
All SPS Workday users in the State of Maryland will inherit or be assigned a System Role. Inherited roles are the default roles provided by Workday, including “Employee” and “Manager”. Assigned roles include “HR Partner” or “HR Coordinator”, etc.
What is a worklet?
Worklet are represented as icons on the home page. Each worket gives the employee quick access to tasks or information based on a particular category.
What is search?
It is the functionality in Workday used to locate items, returning all matching objects and actions in the system. The search icon is on the home page at the top left corner. You can start typing any word and Workday will list possible matches.
What kind of personal information is saved in the system?
Information related to an individual for human resources including home address, phone number emergency contact and date of birth. Employment and compensation history, performance evaluations, training courses completed in the Hub, supervisory/management chain are also maintained in Workday.
What is the home page?
A page with multiple configured worklets. The home page can be configured differently to meet the needs of different users of group of users. These worklets enable you to quickly view data and perform tasks. Landing pages can be configured by the individual users.
