​The Statewide Personnel System (SPS) tool, Workday, automates many of the procedures and practices of your agency’s personnel transactions.

Where to start if you need help:

Training

Training is available on the basics of how to use Workday (for all employees) and specific functions you can perform based on your security role.

​This page contains Job Aids and Videos to assist you in performing various functions in Workday. For day-to-day HR transactions, use the Job Aids found on this page for assistance, NOT the guide used during training. You can aslo find answers to questions fellow HR staff have asked about being new to SPS and using Workday for HR.

Links will become active as the material is made available.

For Employee-related transactions, visit the Main SPS site.

SPS Workday User Group Notes

• SPS Workday User Group Meeting #9 - 12/15/15 
• SPS Workday User Group Meeting #8 - 11/18/15 
• SPS Workday User Group Meeting #7 - 10/22/15 
• SPS Workday User Group Meeting #6 - 9/25/15 
• SPS Workday User Group Meeting #5 - 8/26/15
• SPS Workday User Group Meeting #4 - 7/30/15
• SPS Workday User Group Meeting #3 - 6/24/15
• SPS Workday User Group Meeting #2 - 5/27/15
• SPS Workday User Group Meeting #1 - 4/22/15 

Recorded Webinars

• Time Keeping Role Validation - 12/07/15
• Add Supervisory Organization - 11/03/15
• SPS Workday Retro Reclasses and Payroll - 10/02/15
• Payroll Overview - 3/30/15 
  Payroll Overview
• Workday Changes, Workday 24 - 3/16/15
• Contractual Conversions - 2/19/15
  Contractual Conversions Supplement
• Acting Capacity / Termination Overlaps - 2/10/15
• Miscellaneous Position Updates - 2/9/15
• Reclassifications - 2/3/15
• Payroll Topics - 1/29/15
• Transfer / Promotion from JobAps - 1/28/15
• Change Organizational Assignments / Move Worker - 1/22/15
• Retro Reclass - 1/15/15
• Hires & Processing Schedule - 1/13/15
• Workday Advanced Navigation - 1/8/15
• Contractual Renewal Process - 1/7/15

​HR Transaction Resources

To download any file below, right click on the link and choose "Save Target as" in Internet Explorer OR "Save link as" if you are using Chrome.

• SO - Supervisory Organization Structure Decision Tree
• SO - Supervisory Organization Change Request (For one change)
• SO - Move Worker Template (for multiple changes) 
• SO - Create New Supervisory Organization Template
• SO - Change Name or Inactivate Supervisory Organization Template
• SPS Termination Instructions for Voluntary Separation Program (VSP)  
• Employee Relations Settlement Agreement or Court Order Information
• Retro Transaction Form Example - March, 2015
• Retro Transaction Form - March, 2015
• Assisted Lab Checklist
• Go Live Checklist
• Go Live Fact Sheet
• SPMS Workday Event Guide
• PIN Crosswalk
• SPMS Reports 
• Transaction Effective Dates
• SPS-CPB Payroll Processing Schedule for Regular Employees  
• SPS-CPB Payroll Processing Schedule for Contractual Employees  
• SPS-CPB Payroll Processing Schedule Columns Defined
• Retro Reclass Examples
• ​Workday Date Field Guide​ 
• ​View or Print Your Organization Chart User Guide

Job Aids for HR Users

General

• Delegate a Task in Your Inbox (VIDEO)
• Delegate the Initiation of a Business Process (VIDEO)
• Update or Cancel an Existing Delegation (VIDEO​)
• Cancel a Business Process
• Check the Status of a Business Process

Creating and Managing Positions

• Create Position 
• Create Job Requisition
• Close Job Req
• Edit Position Restrictions - 10/16/15
• Close a Position
• Manage Position Freeze
• Change Organization Assignments - 10/22/15
• Assign Costing Allocations
• Edit Position Restrictions - Update the MS-22

Working with JobAps

• Completing the Hire Details
• JobAps and Workday Requisition FAQ
• Discrepancies in JobAps - 2/13/15 

Employee Staffing and Job Changes

• Hire - 10/22/15
• Employee Onboarding Guide for HR Staff - 9/25/15  
• Contract Contingent Worker - 2/10/14 
• Edit Probation Period
• Change Job - 10/16/15
• Termination
• Change Job - Transfer - 10/16/15
• Contractual Conversion - 10/16/15
• Contractual Renewal - 1/7/15

Compensation Change

• Request Comp Change - 10/23/15
• Request One-Time Payment

Performance Reviews & Disciplinary Actions

• Start Disciplinary Action on a Worker
• Start Performance Review for a Worker

Reports

• SPMS Position Description (MS-22) for Worker(s)
• SPMS Find Workers Report (VIDEO) - 1/27/15
• SPMS View All Positions (VIDEO) - 1/27/15

 

Approvers

• Approve New Positions (VIDEO)
• Approve Hire and Rehires (VIDEO)
• Approve Position Changes (VIDEO)
• Approve Job Changes (VIDEO)
• Approve Terminations (VIDEO)