Department of Budget and Management

Part 4: ADPICS in the Award Process

At the required time, the DGS Contract Manager will instruct the Agency TOM/PO to prepare and finalize the Blanket Purchase Order (BPO) release (created in Step #1 below) against DGS’s statewide Blanket Purchase Order (BPO) for the applicable Master Contractor via the following process:

1. Prepare a release from the DGS ASC Master BPO using the 2360 ADPICS screen. Only a release using the 2360 screen against the correct MC will be accepted.
2. Complete the 2365 ADPICS screen using the commodity code 94620-DBM125.
3. Complete the 2356 ADPICS screen as follows:
1. The “PROCUREMENT METHOD” is “TOR”. If the screen defaults here to procurement method “R”, overwrite the “R” with “TOR”. This will ensure that reporting for MBE and VSBE can be completed.
2. The “CATEGORY OF WORK” is “S”.
3. The “AWARD AUTHORITY” is “DGS”.
4. The MBE and/or VSBE Waiver fields are completed if applicable.
5. The MBE and/or VSBE Waiver % fields are completed if applicable.
6. The MBE and VSBE Goal % fields are always completed.
7. The “DESCRIPTION” (DESC) field is completed.
4. Complete the 2345 Subcontractor Entry screen for each MBE and VSBE subcontractor assigned to the TOA. You will need to know the subcontractor’s federal ID number to add a subcontractor to this screen. (See also Part 5: MBE, VSBE and SBR Reporting)
5. Establish the proper approval agency path to obtain all necessary agency approvals. (Note: This is your agency’s internal approval path and does not include DGS or the BPW).

DGS will either approve or reject with explanation.

After DGS’s final approval, the Agency is now responsible for issuing and sending the approved DPO to the selected MC.​​​